Receptionist – North Sydney

marchesepartners

Jobs / Receptionist – North Sydney



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Description

Award winning Architectural & Interior Design Firm is seeking an organised and motivated Receptionist to become the face of the corporate office based in North Sydney. Minimum Qualifications:

  • Receptionist Qualification or Experience
  • Admin, Accounts Qualification or Experience
 

Experience

Responsibilities/Duties:

The role of the office Receptionist/Admin Assistant is principally to ensure the smooth running of the office & to implement & supervise the necessary systems that allow the Architects, Engineers, Senior Associates and Directors to operate as efficiently as possible.

Working directly for and under the supervision of the Managing Director, Senior Associates and Administration Team, he/she will be required to perform the following tasks

  • Responsible for the professional operation of the front desk, receptionist duties telephone switchboard & first point of contact for callers, visitors & clients.
  • Responsible for the day to day running of the office equipment including arranging maintenance and ordering consumables
  • Responsible for the implementation of the standardised office administration systems including filing, archiving and information storage.
  • Responsible for the ordering and maintaining stocks of office stationery & supplies as advised by staff.
  • Coordination & undertaking of general office duties including coffee and team making & answering the phones.

Minimum Skills Required:

  • Intermediate computer skills including Word, Excel & Outlook.
  • Excellent communication skills and phone manner

Reception and Administration Duties

  • Answer phones, transfer calls, operate telephone switchboard, take messages and answer and send emails.
  • Meet and greet visitors to the office
  • Accommodate visitors to the office including providing tea, coffee and water in meetings.
  • Tidy all Boardrooms and meeting rooms: push in chairs, clean and polish tables and keep tidy throughout the day.
  • Ensure there are enough clean and polished water glasses and water jugs in the kitchen ready for use.
  • Ensure the reception desk and reception area/lobby and general office areas are kept neat and tidy at all times.
  • Ensure an adequate number of company brochures are kept in reception at all times.
  • Replenish fax paper/photocopier paper and toners to fax/photocopiers and Oce printer as required.
  • Keep tidy print room area at all times or advise Administration team if action is required.
  • Clean kitchen sink and benches / Load and unload the dishwasher
  • Wash and or take tea towels to dry cleaner
  • Collect mail from the mailbox daily and twice weekly from the PO box & distribute mail
  • Take the blue recycling bin to B2 level twice weekly and return empty bin
  • Clean and keep tidy the stationary cupboard and advise Administration Team if action is required.
  • Set up and assist with Friday night drinks
  • Liaise with IT support for new staff logins and set up in accordance with new employee induction guidelines
  • Undertake the allocated duties for new employee inductions and employee exit in accordance with the respective guidelines.
  • Problem-solving and attending to building maintenance and security issues liaising with the building manager and Yates Security.
  • Co-ordination and participation in Fire Warden and First Aid training/duties
  • Placing job adds on the website as per briefs provided by the Team Leaders or Management Team.
  • Respond to general enquiries and reasonable requests from other MPI offices regarding assistance such as printing for local meetings in Sydney etc.
  • Set up Go To Meetings as requested by staff needing to use these facilities in the boardroom
  • Arrange for flowers when requested by Management Team
  • Arrange birthday cakes and manage Farwell/Other Cards for staff leaving or other occasions
  • Other reasonable duties as required

Personal Assistant to Directors and Senior Associates

  • View diaries and organize meetings if requested
  • Book lunches with clients if requested
  • Make domestic and international travel arrangements
  • Other reasonable duties as required

Event Management Duties

  • Assist Administration team with Event Management Duties if required

If you believe you fit the profile we would love to hear from you! We are a firm that believes in the development of our staff by providing opportunities to grow and progress within the business. Link to our website: http://www.marchesepartners.com

Please send cover letter and resume to scoppin@marchesepartners.com.au